Budget Preparation

NSF Budget Template

NIH Modular Budget Template

Other Federal/Industry Budget Template

Budgeting Tuition & Fees From Grants & Contracts

F&A Costs 

Raises:

Raises for succeeding years should be estimated an average increase of two (2) percent per year. Raises are effective July 1 of each year.

Minimum Wage:

  • $7.25 / hour Student Temporary
  • $10.75 / hour Non-student Temporary
  • Actual rate based on job duties and responsibilities as described by Office of State Personnel

Fringe Benefits

(updated August 2017 for FY 2018 fringe benefit rates effective 8/24/2017)*

Chart of Average Fringe Benefit Rates

The below rates are based on average faculty & staff salaries for each Employee Category. If the average project salary is anticipated to be considerably lower, appropriate benefits should be calculated (Chart for estimating Fringe Benefits by salary). The reason is because health insurance is a static amount ($) per year and not a function of an employee's salary (rate %). As such, if the annual FTE salary is less than the average salary bases specified below, the effective rates associated with health insurance increase.

Employee Category Average Salary Base FY 2016 FY 2017 FY 2018 FY 2019 FY 2020+
(Approved) (Projected) (Projected)
EHRA Faculty & Staff $71,000 32.3% 34.2% 29.1% 29.6% 30.2%
SHRA Staff $41,000 40.6% 43.5% 39.2% 41.1% 43.2%
Post Doc $47,000 21.7% 18.7% 18.8% 19.2% 19.6%
Graduate Student*** $15,000 13.9% 14.9% 3.02% 3.02% 3.02%
Undergraduate Student*   2.41% 0.11% 3.02% 3.02% 3.02%
Non-Enrolled Undergraduate/Graduate Student (SUMMER)*   10.1% 7.8% 10.7% 10.7% 10.7%
Temporary** $ 41,000  13.6% 11.4% 14.4% 14.6% 14.7%

* Undergraduate & Non-Enrolled (Summer) Students and Temporary Employees do not receive health insurance. Therefore, an average salary base was not calculated.

**Temporary employees were eligilble for health insurance beginning FY15 as a result of the Affordable Care Act.  A premium of 127.44/month is paid by the employer for employees who elect this coverage.  This premium has been included for FY16 and subsequent rate projections.

***Graduate Student Health Insurance is now budgeted as Other Direct Costs as of FY2018. The 2017-2018 Student Health Insurance premium is $2,540.

To facilitate the budgeting of grant and contract proposals to external agencies, the Cost Analysis Unit of the Office of Grants & Contracts Administration has provided a three-year rate projection. Rates for fiscal years 2018-20+ are based on approved/projected rates for medical insurance premiums paid for employees by the state, a biennial state directive on retirement rates, & federally negotiated Claims-Made rates.  If you have questions about these rates, please contact the Cost Analysis Unit at 704‑687‑1875.

Detail Breakdown of 2018 Fringe Benefit Rates 
Employee Category Retirement FICA / Social Security Claims-
Made
Fringe
Benefits
Total Fixed Fringe Rate w/o Health Insurance   Annual Health Insurance Premium   Average Fringe Benefit Rate
EHRA Faculty & Staff 13.03% 7.65% 0.14% 20.8%

+

$5,869

=

29.1%
SHRA Staff 17.13% 7.65% 0.14% 24.9% $5,869 39.2%
Post Doc 0% 7.65% 3.02% 10.67% $3,814 18.8%
Graduate Student* 0% 0% 3.02% 3.02% $   0     3.02%
Undergraduate Student 0% 0% 3.02% 3.02% - 3.02%
Undergraduate / Graduate Student (SUMMER) 0% 7.65% 3.02% 10.67% - 10.7%
Temporary 0% 7.65% 3.02% 10.67% $1,529 14.4%

For more information, please see the links below:

Annual Health Insurance Premium Costs:

EHRA/SHRA:

 

North Carolina Senate Bill 257 (pg 403)

Post Doc:

 

Postdoctoral Fellows - Benefits

Graduate Student:

 

UNC Charlotte Student Health Insurance

*UNC Charlotte Student Health Insurance is now separately budgeted as Other Direct Costs. The 2017-2018 premium is $2,540.

Retirement & FICA/Social Security

Claims-Made Rates

Tuition:

  • Include undergraduate/graduate student tuition as needed as a separate line item under other direct costs.
  • Click here for the university's tuition and fees information.
  • Project yearly increases at 5.5% above the previous year's rate. (This escalation rate is projected based on historical data and trend in tuition increases across the state of North Carolina.)

Facilities and Administrative Cost (Indirect/Overhead):

Travel:

  • Per Diem, In-State - $105.20
  • Per Diem, Out-of-State - $120.00
  • Mileage Reimbursement - $ 0.54/mile when state car is unavailable. Otherwise $0.30/mile utilizing personal vehicle when state car is available.