Amending Your Protocol

Investigators may make modifications to EXISTING protocols (those protocols not submitted through IRBIS) using the paper-based amendment form ONLY if the study has not already transitioned to IRBIS.  The amendment form may be downloaded from the IRB Forms page. 

Examples: 

  • Study is due for renewal in July 2017.   A modification is needed in March 2017.  The modification may be submitted using the paper-based amendment form.   When the study is renewed in July, the renewal must be submitted using IRBIS.
  • Study is due for renewal in February 2017.  A modification is needed in February 2017.  The renewal must be submitted using IRBIS.  The modification may be requested as part of the renewal process.   
  • Study was due for renewal in January 2017.  The renewal was submitted using IRBIS, as required, and approved.  A modification is needed in February 2017.  The modification may be submitted through IRBIS. 

Contact the Compliance Office for guidance, questions, and to obtain the paper-based amendment form.

Changes to an approved protocol or approved study materials such that subjects are treated differently than outlined or described in the original approved protocol, require submission of a modification for IRB approval. Once the modification has been approved, the modification changes may be implemented.

Investigators may not initiate any changes in research procedures or consent/assent form(s) without prior IRB review and approval, except where necessary to eliminate apparent immediate hazards to the subject.

Examples of changes that require IRB review include, but are not limited to, changes in:

  • Study personnel;
  • Advertising materials (flyers, radio spots, etc.);
  • Research procedures;
  • Subject populations (e.g., age range);
  • Location where research will be conducted;
  • Consent/assent forms;
  • Recruitment procedures; or
  • Date for completion of study.

IRBIS Manual Existing Studies Modification

I’ve started my research and find that I need to make a change.  What do I need to do?

Submit a modification explaining the proposed change.  The change could be something as simple as adding a research team member or more significant such as changing the study procedures or changes to documents used with the participants (consent forms, questionnaires, recruitment materials, etc.). In all cases, you must have IRB approval of the change BEFORE implementing the change.